At Writing Crucible, we take the security of your manuscripts and project data very seriously. Because of this, Multi-Factor Authentication (MFA) is required for all accounts on the platform.
While you do not have to use a smartphone to verify your account, the added layer of security helps ensure that your work remains protected against unauthorized access. If you do not have a mobile phone—or simply prefer not to use SMS or a mobile app—you can easily set up MFA directly from your computer using a desktop authenticator application.
Here is how you can set up MFA on Writing Crucible without a mobile phone.
What is a Desktop Authenticator?
An authenticator app (also known as a TOTP or Time-based One-Time Password app) generates a temporary 6-digit code that you enter when logging into your account.
While many people use these apps on their smartphones (like Google Authenticator), there are several excellent authenticator apps designed to run entirely on your desktop or laptop computer.
Recommended Desktop Authenticators
If you want to set up MFA without a phone, we recommend downloading one of the following desktop-friendly applications.
Free Options:
Authy (Mac, Windows) - Free. A dedicated, standalone authenticator app with secure cloud backups. This is often the easiest option if you just need a straightforward authenticator.
KeePassXC (Mac, Windows, Linux) - Free. An open-source password manager with robust offline authenticator features.
Paid / Premium Options:
1Password (Mac, Windows, Linux) - Paid Subscription. A premium password manager that includes a built-in authenticator. Great if you are already looking for a high-quality password manager.
Bitwarden (Mac, Windows, Linux, Browser Extension) - Requires Premium ($10/year). A highly popular password manager. While the core password manager is free, using its built-in authenticator requires their inexpensive Premium tier.
Note: You can also look for free authenticator browser extensions for Chrome or Firefox, but dedicated desktop apps are often more secure.
Step-by-Step Setup Guide
Once you have chosen and installed a desktop authenticator, follow these steps to secure your Writing Crucible account:
Start the Onboarding or MFA Setup: When prompted by Writing Crucible to set up MFA, choose the Authenticator App option (do not choose the SMS option).
Locate the "Setup Key" (Secret Code): Writing Crucible will display a QR code on the screen. Since you cannot scan a QR code with your desktop app, look for the option to enter a setup key manually (this is usually a long string of letters and numbers displayed right beneath the QR code). Copy this code.
Add the Account to Your Authenticator:
Open your desktop authenticator app.
Click the option to add a new account or item (often a + icon).
Paste the setup key / secret code you copied from Writing Crucible.
Name the account something recognizable, like "Writing Crucible."
Enter the 6-Digit Code: Your desktop authenticator will now generate a 6-digit code that refreshes every 30 seconds. Copy the current code, flip back over to Writing Crucible, and paste it into the prompt to verify your setup.
And that's it! Your account is now secured. The next time you log in, simply open your desktop authenticator app to get your temporary code.
Need More Help?
We understand that MFA can feel like an extra hurdle during your onboarding setup, but your creative work is invaluable, and this is the best way to keep it strictly in your hands.
If you have any questions or run into any issues setting up a desktop authenticator, please feel free to reach out to our support team and we will be happy to help you get started!